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RugbyNY News & Updates

Rugby Xplorer 2025 Pre-Season Checklist

Writer's picture: RugbyNYRugbyNY

Updated: 6 days ago

Overview

The Rugby Xplorer (RX) registration and competition management system is now open for the upcoming RugbyNY 2025 season. Please review our Rugby Xplorer Pre-Season Checklist to make sure your club is ready for the new season:



  • Make sure your club is listed in Rugby Xplorer. Current RugbyNY club list: https://xplorer.rugby/new-york/clubs. If your club is new to RX, please contact RugbyNY Executive Director Rob Sliwinski at director@rugbyny.com to get started.

  • Designate at least one person as club administrator. Admins do not need to be a player or a coach, they only need to have a Rugby Xplorer account. If your club admin is missing or you need to add one, email us at info@rugbyny.com requesting admin privileges. Be sure to specify which club you are requesting access for and be sure to use the exact email address from your RX profile.

  • Verify your club's contact information. This can be done by a club admin, just log in to your RX account and selecting "Admin Portal" from the left hand menu.

  • Varsity programs need to re-apply with USA Youth & HS Rugby All Varsity Initiative clubs must complete a new Varsity High School application each year. More information about the Varsity program is below.

  • Edit/Add your club's registration types and payment settings. If you would like any of the payment settings shown on your club admin page removed, please contact us at info@rugbyny.com

  • Add your club's list of teams List all teams that your players will be registering for. This should include Rookie, Flag, Youth, as well as Middle School and High School. Be sure to include your club's name in the Team name (i.e. "Kenmore Rugby Boys") and include any JV, B sides.

  • Assign at least one team admin for each team created. Club administrators can assign team admins. Like their club counterparts, team admins do not need to be a player or a coach. Teams do not need to have the same admin, and a team may have more than one team admin. RugbyNY STRONGLY recommends adding someone other than a head coach as team admins.

  • Register your players There is no longer a bulk registration option. Any player participating in a practice or a game MUST be registered prior to participating. There are no exceptions to this.

  • Assign players to teams. This can be done by either club or team administrators. Players can be assigned to more than one team, such as a JV player who may also compete in a varsity match.


High School Varsity Initiative

ALL Varsity High School clubs need to apply annually and be approved by USA Youth & HS Rugby before they can begin registering players.


Varsity High School Applications must be complated, signed and approved before players can register, even if the payment setting has been created. Click here to read more about the Varsity High School program including requirements or to apply.

Carryover from last season

Club administrators, payment settings and registration types from last year have all been carried over to the '23-'24 season in RX.


If your club administrators or payment settings from last season have not carried over, please contact Registration Coordinator Fred Bressette at info@rugbyny.com


Teams, team admins and squad lists from last year have all been archived and will need to be created new for this season.


RugbyNY RX Registration Types & Payment Settings

Registration types are defined by age. The chart below shows age ranges for the different types of registrations.

A spreadsheet showing the available player registration types by age for the RugbyNY '23-'24 season

Payment settings are set for each registration type offered by your club (Rookie, Youth, High School, etc.). Fees collected by RugbyNY, USA Youth & HS Rugby, and USA Rugby for each registration type are below. Fees collected by your club would be in addition to these.

A spreadsheet showing the fees for each available registration type for the RugbyNY '23-'24 season

Help & Tutorials


Rugby Xplorer Step By Step Registration Guide (pdf) - click to download

Official logo of USA Youth & High School Rugby. Three white stars on a blue background over the outline of three red rugby balls.

USA Youth & High School Rugby has a collection of short tutorial videos on how to register, how to setup your club to accept payments, and how to request/grand administrator access.

For any questions or issues with RX setup, registration or use of the platform, contact RugbyNY Registration Coordinator Fred Bressette at info@rugbyny.com.


 

The RugbyNY logo depicting a rugby ball over the outline of the state of NY

RugbyNY is the governing body for youth and high school rugby in the state of New York. They are a member of USA Youth & High School Rugby's Northeast region and are an officially recognized State Youth Rugby Organization (SYRO) by USA Rugby.


RugbyNY is registered with the New York State Department of State as a not-for-profit corporation and is recognized by the IRS as a tax-exempt 501(c)(3) organization.

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